Accounts Payable Supervisor

Accounts Payable Supervisor

Napa

The accounts payable manager is responsible for managing the company accounts payable process and function in a professional and knowledgeable manner, ensuring the accuracy of the entire process as it relates to vendor payment. This position directs and oversees the daily management of the accounts payable staff and associated processes to ensure accurate and timely payment of invoices in accordance with company policies and procedures.   

KEY RESPONSIBILITIES:

  • Oversees the processing of Accounts Payable (A/P) Invoices and printing of checks.
  • Inputs documents and data into the computer to process invoices for assigned vendors, as well as back up  A/P Staff responsibilities during absences.
  • Ensure sthat A/P staff verifies quantity, price, unit of measure, freight, and terms from vendor’s invoice to purchase order, packing slip, inventory receipt and acts on discrepancies.
  • Monitors the Accounts Payable dashboard to ensure timely processing of invoices and resolution of issues identified.
  • Sets up and maintains vendor accounts.   Obtain background information on all new vendors, ensuring a W-9 is provided for any vendor additions in the database.  Run a credit check on vendors to be sure they possess the ability to handle all product claims that may develop as well as returns or other credits.
  • Ensures optimal use of corporate funds and maximize cash flow by paying invoices according to terms and coordinating cash flow needs with the Accounting Manager and/or the Controller.
  • Compiles routine daily reconciliations between the operating and general ledger systems to ensure that all subsidiary financial records are in balance with the general ledger.
  • Performs month end reconciliations of A/P accounts to ensure the totals between the general ledger and subledger are in balance and there are no past due invoices. 
  • Ensures that supplier returns are matched to vendor credits or invoice deductions as necessary.
  • Ensures vendor statements are reviewed and researched to identify past due invoices and reconcile any billing discrepancies with the vendors.
  • Maintains accurate AP records.
  • Selects and hires employees for the Accounts Payable group. Train and evaluate new and existing employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions.
  • Prepares year end 1099 forms for applicable vendors. 
  • Coordinates and assists with audits performed by external entities
  • Provides data as required for the preparation of the annual budget or month end financial close. 
  • Acts as a backup the Payroll Administrator for processing bi-weekly payroll.
  • Perform other duties assigned.

KNOWLEDGE/SKILLS REQUIRED:

  • Large ERP A/P system experience, as well as 1099 filing experience
  • Exposure to high volume A/P processing preferred.
  • Good communication skills for communicating with support personnel and management
  • Strong planning and organizational skills to balance and prioritize work
  • Strong analytical and problem-solving skills

EDUCATION/EXPERIENCE REQUIRED:

  • Bachelor's degree
  • 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience.

Application Form

One file only.
100 MB limit.
Allowed types: pdf, doc, docx.
One file only.
100 MB limit.
Allowed types: pdf, doc, docx.

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(Note: We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. Hire may be subject to passing a medical examination, and a skills and agility test.) We may refuse to hire relatives of present employees if doing so could result in actual or potential problems in supervision, security, safety, or morale, or if doing so could create conflicts of interest.

Educational Background

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Employment History

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I hereby certify that I have not knowingly withheld any information that might adversely affect my chances for employment and that the answers given by me are true and correct to the best of my knowledge. I further certify that I, the undersigned applicant, have personally completed this application. I understand that any omission or misstatement of material fact on this application or on any document used to secure employment shall be grounds for rejection of this application or for immediate discharge if I am employed, regardless of the time elapsed before discovery.
I hereby authorize Central Valley to thoroughly investigate my references, work record, education and other matters related to my suitability for employment unless otherwise specified above. I further, authorize the references I have listed to disclose to the company any and all letters, reports and other information related to my work records, without giving me prior notice of such disclosure. In addition, I hereby release the Company, my former employers and all other persons, corporations, partnerships and associations from any and all claims, demands or liabilities arising out of or in any way related to such investigation or disclosure.
I understand that nothing contained in the application, or conveyed during any interview which may be granted or during my employment, if hired, is intended to create an employment contract between me and the Company. In addition, I understand and agree that if I am employed, my employment is for no definite or determinable period and may be terminated at any time, with or without prior notice, at the option of either myself or the Company, and that no promises or representations contrary to the foregoing are binding on the company unless made in writing and signed by me and the Company's designated representative.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
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